PowerPoint Keyboard Shortcuts. Text Formatting. To do this. Press these keys Always hold CTRL or ALT or SHIFT down while pressing the final key. Change. Get + additional PowerPoint shortcuts with PowerPoint ShortcutTools - efficiently PowerPoint Keyboard Shortcuts, MS PowerPoint Shortcut Key Illustration. Technology Speaker • Microsoft Certified Trainer (MCT) • Certified Microsoft Office for PowerPoint , , , & Helpful Shortcut Keys. To Do.
|Language:||English, Spanish, French|
|Genre:||Health & Fitness|
|Distribution:||Free* [*Registration needed]|
Action, Shortcut Key. Go to “Tell me what you want to do”, Alt + Q. Zoom, Alt + W, Q, Tab to value you want. Switch between outline and thumbnail pane, Ctrl +. licillemidta.cf PowerPoint Keyboard Shortcuts. Key / Key. Combo. Command. B (or.) Display a black screen, or return to the. arrow keys to select a folder in the list. CTRL Shift RIGHT ARROW. Go to the end of a word in which the cursor is positioned in Microsoft Powerpoint.
Doing so opens up the paste special dialog box, allowing you to choose your preferred picture type, including the Metafile format. This is extremely useful when trying to extract information out of a table or break a chart down into things that you can easily format in PowerPoint.
Objects can also be part of more than one group. For example, you can first group two rectangles together as a box layout and then take that box layout and group it together with a chart.
To learn more about grouping in PowerPoint, see our guide here. Not all PowerPoint objects can be part of a group You can group most PowerPoint objects: charts, tables, pictures, shapes, lines text boxes, etc.
In addition to ungrouping already grouped objects, you can also: Ungroup SmartArt graphics, which breaks the graphic down into shapes, lines and text boxes. Ungroup vector graphics, which breaks them down into shapes Ungroup tables and charts if you first paste them as Metafiles Manipulating shapes shortcuts Moving, Growing, Rotating, and Duplicating Shapes in PowerPoint These shortcuts are incredibly simple, and yet, so powerful.
Once you learn them, you will never want to reach for your mouse to manipulate your shapes again! Once the pane is open, you can either navigate ti with your keyboard for the more advanced keyboard users , or simply use your mouse which is good enough for most things.
To open the pane in PPT , from the Home tab, select the Arrange tool drop down and then select the Selection Pane at the bottom of the dropdown. Let me quickly explain. Normally, you can click something with your mouse to activate it in PowerPoint.
Look for the underlined letters in the words within the dialog box, which you can activate by holding the ALT key and hitting those letters on your keyboard. Working with blocks of text How to navigate and manipulate text from the keyboard The above shortcuts are VITAL to your ability as an office worker to increase your word processing speed, whether you are typing in Microsoft PowerPoint or in Microsoft Word. These shortcuts allow you to quickly navigate, select, edit and rearrange blocks of text… which is likely what you are dong ALL DAY long.
Of all the places to lose time when working under a tight deadline, the last thing you want to stumble on is simply flipping through and arranging your presentations.
These efforts create new value, improve your skill and are hard to replicate. An example of using the drawing guides is setting the left side of your slide where you want all of your objects to start on each and every slide. Once the line is set, you can then see that line on all of your slides and layout your content accordingly. Drawing guides PowerPoint — New features PowerPoint introduced some new handy drawing guide features, including: Allowing you to change the color of the drawing guides by right-clicking them, making it easier to see what you have laid out on your slide.
Allowing you to set them on your slide master, so that they cannot be nudged or moved in the normal view.
Typically you only need the ruler for adjusting your bullet point spacing, so having a quick way to turn it on and off is handy. What these do is allow you to rotate between the open panes in the PowerPoint environment of which there are five default ones and any other panes or dialog boxes that you have open. Also, both of these panes have very useful keyboard shortcuts associated with them.
So after opening it, hit F6 on your keyboard and you will rotate to it, and use your other select pane shortcuts detailed here. Note: The formatting includes everything for your object: Font style and size of the very first piece of text Shape fills, outlines and outlines weights Middle and horizontal text alignment Shape effects and margins Hitting them again will close it.
The Selection Pane is a great tool for seeing all the objects and groups of objects you have on your slide, allowing you to edit them, change their layering, and even hide them.
The Selection Pane also allows you to more easily select objects that may be hidden on your slide beneath another layer. Bring Forward All of the objects on in your PowerPoint slides exist on a layer, based on when the object was added to your slide. Very few people know these shortcuts exist, and it's a shame because allow you to manage the layering of objects on your slide.
Animation Painter shortcut If you work with lots of PowerPoint animations, this shortcut will save you a huge amount of time when building out your creative projects by copying and pasting your animation sequences. Draw straight lines shortcut One thing you want to avoid inserting into your slides is crooked lines. But how do you make sure all your lines are straight? Simply use the Shift key to draw them as you can see below.
You will always get a straight line. This also works for drawing other shapes. For example, if you want to draw in a perfect square, just hold the shift key as you draw in a rectangle.
The same goes for a perfect circle. Increase font size The increase font size shortcuts works in both Microsoft Word and PowerPoint to decrease your font size. Decrease font size One thing you will constantly do as you build your slides in PowerPoint is change your font sizes These shortcut keys are better than using the font size drop own because you can increase or decrease the font size whatever mode or tab you are in.
For example, if you are in the Slide Show tab, you can make the font size bigger or smaller without having to go to the Home tab.
Format a chart element shortcut The chart is the most complicated element in PowerPoint because it has the most number of moving pieces and clicking through all the formatting options and menus takes a lot of time. A fast way to format a particular chart element is to double-click the element to open up its options. That element's formatting options will then open up on the side.
Note: There is a dropdown in the formatting options which allows you to cycle through different elements of your chart without having to select it with your mouse. Notes Pane shortcut See the below video for a pro tip on how to best use the notes pane. Create a section shortcut Sections are a super useful feature in PowerPoint because they help you organize your slides, rearrange your presentation quickly and print specific sections fast.
On top of that, you can rename each section with the person's name and you can also collapse, expand, and move each section. Professional activities performed in a state of distraction free concentration that push your cognitive capabilities to their limit. These efforts create new value, improve your skill and are hard to replicate. An example of using the drawing guides is setting the left side of your slide where you want all of your objects to start on each and every slide.
Once the line is set, you can then see that line on all of your slides and layout your content accordingly. Typically you only need the ruler for adjusting your bullet point spacing, so having a quick way to turn it on and off is handy. What these do is allow you to rotate between the open panes in the PowerPoint environment of which there are five default ones and any other panes or dialog boxes that you have open.
Also, both of these panes have very useful keyboard shortcuts associated with them. So after opening it, hit F6 on your keyboard and you will rotate to it, and use your other shortcuts.
See the Outline View shortcuts next. The Outline View is great for managing large presentations, as it allows you to quickly cycle through, rearrange and evaluate your content at a 30, foot view. To use all of the Outline View shortcuts, you need to be active in the Outline View from your keyboard… you cannot just select it with your mouse.
To learn more about this view, check out our ultimate guide on the PowerPoint Outline View. The Outline View is also the area that allows you to easily turn a list of bullet points into slides, using Word as an in-between. To learn more about this, check out our article on how to create slides from a list of text.
If you have not saved your changes, you will be given a Save warning before closing your presentations. It is a subtle difference, but if you are frequently opening and closing presentations, these shortcuts will help you jump start your search more effectively depending on where you want to start.
The most frequently used alternative file type is the PDF file format, which you can select in the dropdown. Two of the often overlooked printing options are the Notes pages and the Outline View. You can use the Save As F12 shortcut to protect your presentation by saving it as the Picture Slideshow file type.
Doing so turns your presentation into pictures that someone can run natively in PowerPoint in Slideshow mode, but cannot edit. To pre-ink your slide, simply open the ink tools, which you can find on the Review tab.
You can then draw on your slides however you like and make your notes. I find the Start from Current Slide the most flexible for spot checking your content in fullscreen mode, and rehearsing individual slides in the new Presenter View. Although it might appear to take more time, it makes spotting embarrassing presentation errors significantly easier when you are simple-mindedly focused on a specific error. Method 1: For example, if you want to jump to slide number 22, hit 2, then 2, and then ENTER and you will jump to slide Method 2: I've seen people print decks with many completely black slides i.
For example, you could search for the name of your product to jump to its description. So just be careful. The Undo and Redo commands are Microsoft Office essentials!
By a sweeping technique, I simply mean working through your slides accomplishing a single task at a time, like changing font or fill colors, outlines, text size, etc. When sweeping through your deck, if you use one of the Repeat Last Action commands, you can simply repeat your last action over and over again, saving yourself a lot of clicking around and wasted time.
This guide covers over of them and will quickly move you up the curve! See you at Happy Hour! Looking for a specific shortcut? Check out the complete shortcut index here. Duplicating slides and objects shortcuts. Same — Same But Different These two PowerPoint shortcuts both create duplicates of things in PowerPoint, but there is a strategic difference worth mentioning.
Inserting a new slide shortcuts. New slide shortcuts — PowerPoint pro tips.
Inserting and navigating hyperlink shortcuts. How to Create a Hyperlink in PowerPoint. Navigational Features Adding hyperlinks allows you to create navigational or interactive features in your presentations by allowing you to jump around within your deck from one slide to another , open other programs, navigate to websites, etc. Chart formatting and moving shortcuts.
Formatting a Specific Chart Element.
This works even if the chart element is not visible on your chart. Copying and pasting formatting and animations. Copy Paste Formatting: A Little-Known but Awesome Shortcut.